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Inventory

Table of Contents:

The Inventory feature enables users to seamlessly add new items and manage existing inventory, all while updating in real-time as sales occur.

Ways to add inventory:

  • In the app
  • Upload a CSV file in your Back Office
  • Receiving

Go to Inventory from the main menu.

Step 1: Open the scanning tool
(iOS) – Tap on the Add & Scan () icon in the UPPER RIGHT corner of the screen to open the barcode scanner.
(Android) – Tap on the Add & Scan () icon at the BOTTOM of the screen to open the barcode scanner.

💡 Tip: When the camera is opened, you will notice a flash button in the upper right corner. Clicking on this will turn on your device’s flashlight for better lighting if needed.

Step 2: Scan the barcode (SKU) of an item.

💡 Tip: The barcode scanner feature allows you the option to Manually Enter Barcode, which is a button at the bottom of the screen.

Step 3: Enter quantity and item number

A screen with the Item details will display the following:

  • Item Name – pre-filled from product catalog
  • Item SKU – pre-filled from product catalog
  • Item Picture – pre-filled from product catalog
  • How Many (required manual entry) – enter the quantity of the item you are adding
  • Item # (optional manual entry) – enter an Item Number for the item you would like to add

Below these fields, you will see two options:

  • Add
  • Add & Scan

If you are only adding one item, select ‘Add’ to add the item and be taken back to your Inventory screen. If you have more items to add, select ‘Add & Scan’ and the camera/scanning feature will automatically re-open.

💡 Tip: Recommended for larger quantities of Inventory OR transferring your inventory from another platform.

Are you a consultant of Paparazzi Accessories? See the “Premiere CSV Export/Import” steps here.

Note: If you already use an eCommerce system or other Inventory tracking software (example: Shopify), you should be able to export your inventory. The file format will need to be exactly as described below, which may require you to delete any unnecessary columns.

💡 Tip: If you don’t have your item data stored in another system that allows for export, you can manually create an import file by either scanning each SKU with a barcode scanner or manually entering them into the spreadsheet as described below.

Step 1: Create a Microsoft Excel sheet or Google Sheets document.

Step 2: Create three columns with the following column headers:

  • SKU – This is the SKU (example: P5RE- BLXX- 274XX) found on the plastic packaging.
  • Quantity – This column will represent the total number you have of that specific item/SKU.
  • ItemNumber – This is a number that you can assign to each item for your own personal organization or management of your inventory. This number does not need to be unique for each item.

Note: The product SKU serves as the connection between your back office and Wayroo. Using the SKU ensures product images and descriptions/details are accurately transferred to invoices and your eCommerce storefront.

Step 3: Save your file in CSV format.

Note: The CSV file upload will replace the current quantity of existing items that have already been received in the app.

Step 4: Log into your Back Office and navigate to Orders > Personal Inventory Management.
Here, you can choose to drag and drop your file into the uploading tool or use the ‘browse’ feature to locate the file on your device. 

Step 5: To complete the upload step, click Upload.

Once these steps are complete, you will be able to see your inventory items in your app.

This method refers to wholesale orders you’ve placed in your Back Office.

Visit: Wayroo Help Center – Receiving

Note: Quantity can be updated at any time by editing the ‘Quantity’ field and clicking Save.

When Quantity is decreased, you must provide a reason for this action. Reasons to choose from are:

  1. Lost or Missing
  2. Damaged or Defective
  3. Cycle Count
    • Best used if/when you’ve miscounted an item. This does not mark the item as ‘sold’, it simply removes the item from your inventory.
    • Cycle Count is always automatically assigned as the reason when Quantity is increased.
  4. Personal Use
  5. Wholesale Return
  6. Give Away

See below.

iOS
Android

Search Items in your Existing Inventory:

Go to Inventory from the main menu.

  • 🔍 Using the search bar
  • Using the Scanning feature
  • Search with filters

Search items by SKU or product name.

  • If the item is found in your existing inventory, it will display along with the item details.
  • If the item does NOT exist in your inventory, the search result will display, “0 products”.

Scan the item’s barcode.

  • If the item is found in your existing inventory, it will display along with the item details.

Note: The ‘Quantity’ field will display the current quantity in Inventory. You may adjust the item’s quantity here by editing the ‘Quantity’ field and clicking Save. (select reason for quantity change if needed).

  • If the item is NOT found in your existing inventory, a screen with Item details will display, prompting you to fill in the same fields listed above (see step 4 from Ways to add inventory) to add the item.

Easily locate specific items and efficiently manage your Inventory by utilizing Inventory Filters! You can now filter items by:

  • Visible / Not Visible
  • Featured / Not Featured *
  • Has Claim Code / No Claim Code

* Refers to Visibility in your Online Store (see ‘Item Visibility’ in your Online Store’ below)

‘Item Visibility’ in your Online Store

With this feature, you can set your Inventory items as ‘Visible’ or ‘Not Visible’ based on your preference by clicking on the EYE ICON below the item details. This gives you control over whether you want to display or hide certain items on your Online Store.

💡 Tip: If you want to mark ALL items to ‘visible’ at once, tap the 3 dots on the top right corner and select Change Visibility.

In addition, there is a default setting for Item Visibility. (See highlighted note below) With this setting, you can choose whether you want new inventory items to be automatically shown or hidden on your Online Store upon receiving or adding new items to inventory.

💡 Tip: Keeping this toggled OFF allows you to first showcase them to your customers when you go live on Facebook (using Reply to Buy™) and then decide when you want to make them visible on your Online Store.

Note: The default Product Visibility for all stores is automatically set to ON. If you prefer to automatically hide new items from your Online Store upon receiving or adding them, you can modify this setting by going to Settings > Inventory Settings > Edit and toggling OFF Visibility.

Users can easily showcase the most popular or recommended products, making it easier for customers to find the items they are looking for.

‘Featured Items’ can be easily updated and/or swapped out as needed in the app by tapping the STAR ICON below a product on the Inventory screen.

Share your inventory directly with your customers

Send a link for items in your inventory to your customers with the Inventory Share button. Clicking the link opens the item on your online store, where you customer can add to cart and checkout.

iOS
Android

Customers can also share items from your online store:

Out of Stock

  • Online Store
  • Reply to Buy™
  • Recreating expired or canceled invoices

An out of stock item will still display in your Online Store, but with a message that indicates that it is out of stock. This means another customer is holding that item in their shopping cart.

  • If the item is removed from that cart, or that cart expires, that item will then become available again in your Online Store.
  • If the cart holding that item completes the checkout process, that item will no longer display in your Online Store.

With Reply to Buy, an item is only successfully claimed when the consultant adds it to the cart. The item is added to the cart when the customer opens the ‘Shop Now’ link. If the item is out of stock by then, the customer will see an ‘Out of stock’ message.

The app will inform you of any out of stock items in the order, allowing you the option to remove them or instantly add them back to the recreated order.